Features
Service And Reports
Example Reports
Click Reports To View
Inventory & Check In - Mid Term - Before & After Check Out
Sub Reports Auto Produced From Above
Cleaners - Landlord Issues - Tenant Issues - Maintenance
Commercial Report
Unlimited Support
24/7 support team
How It Boosts Your Business
Never miss a report deadline - our online support is available whenever you need it. Just call, text, email, or use our 'how to' videos
Agent Logos
Agency logos added to all reports
How It Boosts Your Business
Benefit from brand association by adding your agency logo to your reports automatically - it gives you a professional edge and promotes both your brand and ours
Remote Tenant Report Update
Tenant tool for remote photo and comment uploads (up to 7 days after check in)
How It Boosts Your Business
Save time for you and your landlords by giving tenants the tools to upload their own photos and comments for up to seven days after checking in. This saves you both from having to process tenant report updates
Sub Reports - Cleaning / Landlord / Tenant / GDPR
Tailored reports for different users,
from cleaners to tenants
How It Boosts Your Business
Make life easier by creating tailored reports for cleaners, landlords, maintenance teams, tenants, and GDPR at the touch of a button. They'll find what they need fast, and you'll look more helpful and professional than the competition
View Report
Photos Online
Photo download function
How It Boosts Your Business
Get a closer view of photos when
you need to check something, by downloading them separately
Tenant ID Check
We check callers at door are the bonafide tenants marking into the report ID’s we have checked in a GDPR compliant manner
How It Boosts Your Business
Give your landlords confidence in our procedures and professionalism ensuring the correct tenants are given access and keys at all times
Remote Tenant Signature
Remote signature function (so tenants can sign for reports without being on site)
How It Boosts Your Business
Get reports signed fast, even if tenants can't join us at the property, by sending them their report within seconds of leaving it. Remote signing is particularly useful during the Covid-19 pandemic
Before & After
Check Out
Award-winning report comparison tool
How It Boosts Your Business
Keep your team happy by saving them up to 80% of their admin time with this award-winning tool, which lets them compare reports, spot the differences easily, and calculate end of tenancy deposit deductions faster
Story Book Layout
Savvy design with photos
and descriptions kept together
How It Boosts Your Business
Make reading reports a breeze for all with photos and descriptions sitting side by side in your reports. This stops them having to sift through pages of text to find photos, or work out which photo goes with which comment
Tenant Comments
In Pink
Easy-to-spot 'pink' tenant updates
How It Boosts Your Business
Spot tenants' remote updates easily
(saving you and your landlords admin time processing reports) with pink coloured text clearly distinguishing tenant updates
from clerks' comments
Traffic Light System
Unique 'missing photos' flag
How It Boosts Your Business
We never forget to take a photo with this one-of-a-kind feature reminding us. It saves the delays and embarrassment of having to ask an agent if we can borrow their keys again
Audit Trail
Complete record of signatures, updates, distribution, downloads, and reading
How It Boosts Your Business
Prove when reports have been sent, received, downloaded, read, updated, and remotely signed for with our App's comprehensive audit trail function. This is particularly handy for agents who have difficult clients
API Links
Fully integrates with
your property management systems
How It Boosts Your Business
We can deliver a streamlined workflow for you, by integrating our database with your property management systems. Our systems can easily and quickly link with all major property management software - just call Paul Campbell on
07510 598744 or email
paul@professionalinventories.co.uk
to discuss your needs
Export Reports
As PDF
Compressed PDF reports for easy distribution
How It Boosts Your Business
Distribute your reports to any email system without problems, with completed reports produced in compressed PDF format for you
Multiple Property Types
Adaptable templates for all property types
How It Boosts Your Business
We have the flexibility to carry out reports for any type and size of property, on land, sea, or air, including residential; commercial; Government; Marine; Aircraft; house; flat; caravan; houseboat; ship; factory; warehouse; hospital; restaurant; pub; hotel; cruise ship; and new, old,
and listed buildings
Key Return Record
Log for returns of keys, remotes,
and parking passes
How It Boosts Your Business
We eliminate the stress of missing keys, parking passes, remotes, and other items, by logging a name, signature, date, time photo and 'number of items' in the report for proof of return
Tenants Sign For Keys Only
Key-only signature record (for tenants who haven't read or signed the report)
How It Boosts Your Business
Give your tenants the flexibility to read and sign the report without rushing,
and you the reassurance that the keys have still been signed for
Preview Mode
Report preview - instant previews at any stage
How It Boosts Your Business
We work seamlessly and show tenants
the report in the property,
even if there's no internet connection
Smart Distribution
Instant report delivery to multiple recipients
How It Boosts Your Business
Impress landlords and tenants by delivering the report before the clerk has had time to return the keys, distributing the report at the touch of a button within seconds of locking the door
Keys And Sundries Register
Log for location of keys, remotes,
and parking passes
How It Boosts Your Business
Avoid missing keys, parking passes, remotes, and other items with this register tracking what's been issued to a tentant or returned by them
Cleanliness Overview
Snapshot of property cleanliness
covering 14 key areas
How It Boosts Your Business
Make it easier and quicker for clients to read and compare reports by delivering a snapshot of each property's cleanliness level,
broken down into 14 key areas
Smoke And
CO Test Register
Record of all smoke and CO tests
How It Boosts Your Business
We record proof that we have located and tested all smoke and CO detectors, and that your clients comply with the 2015 regulations,
directly in your report
Safety Register
Record of all test certificates
and safety equipment
How It Boosts Your Business
Give more than your competition by including a record of all test certificates and safety equipment found
during your inspection in the report
24/7 Access Worldwide
Access to your admin area and reports
any time, anywhere
How It Boosts Your Business
We guarantee seamless service to agents by giving them access to the report area at any time of day, any day of the week, anywhere in the world with an internet connection
No Abbreviations
Easy-to-read, jargon-free reports
How It Boosts Your Business
We keep things simple for agents and tenants with easy-to-read reports that don't contain
confusing abbreviations
Observations
Clearly Labelled
Easy-to-spot 'red' observations
How It Boosts Your Business
Spot observations easily (saving you and your clients admin time processing reports) with red coloured text clearly separating any issues documented after inspections from the previous description text
Translation Tool
Report translator (more than 58 languages)
How It Boosts Your Business
Work easily with clients of different nationalities with our unique translator tool. Exclusive to Professional Inventories, it lets you carry out new reports or translate existing ones
in more than 58 languages
Report Index
Interactive index tool
linking users to sections instantly
How It Boosts Your Business
Make reading reports easier for agents with our interactive index tool - just click on an inspection area or page number and they'll whizz straight to the right page
Date And
Time Stamp
Optional date and time stamp on photos
How It Boosts Your Business
We give a professional edge by adding
a date and time stamp to all photos.
This function is optional and can be
switched on or off as required
Observation Summary
Quick overview of observations and issues
How It Boosts Your Business
We help agents find and resolve issues faster with our easy-to-scan checklist summarising all the observations and problems we found
IPIC Certified
The only property report App approved by the Institute of Professional Inventory Clerks
How It Boosts Your Business
Showcase your professionalism to your clients by using the only App approved by the UK's independent inventory clerk trade association, IPIC (Institute of Professional Inventory Clerks)
Hosted By UKFast
Hosted by the UK's leading server farm
How It Boosts Your Business
We give our clients confidence in our data security and professionalism, with our database hosted by the UK's leading server farm, which is also trusted by the Government, Police, and NHS
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Join the dozens of Agents using Professional Inventories Ltd
Contact Us
Memberships and Sponserships
Professional Inventories Ltd Supports Chris Walks the UK
ARLA - Demonstrates to landlords, letting agents and tenants that we meet the highest standards for best practice in the industry
Founding and Professional Member of Institute Of Professional Inventories Clerks
Providing members of the public with a user friendly directory to locate Veteran Owned Businesses