Professional Inventories Ltd
Built By Inventory Clerks
Advice
Working with the right people is always important – but never more so than when it directly affects your clients, whether that’s tenants, landlords, or agents. Making mistakes in front of them can cost you repeat business. That’s why it’s essential to pick an inventory service that has the experience, technology, tools, and professionalism to keep you ahead of your competitors
Experience
As a reputable and award-winning member of the Institute of Professional Inventory Clerks (IPIC), our App and service has been created and rigorously tested by experienced inventory clerks, so you can have the confidence that it will work for you in every situation
Our Inventory Clerks are qualified and trained in Inventory processes, through both theory and practice, covering all regulations and laws that affect property inspections, such as Smoke and CO Regulations 2015. And, of course, they’re covered by full professional indemnity and public liability insurance
Technology
Our unique technology creates the most in-depth and intuitive reports, and delivers them to your clients within five minutes of a property visit, if required
Our Reports
- 90-120 pages
- 350+ photos
- Simple layout for easy comparisons
- Delivered same day
Industry Average
- 30 pages
- 30-40 photos
- Complex layout, with copy, images and discrepancies in separate places
- Delivered in 4-5 days
Based on unfurnished 2 bedroom flat, average condition
Professional Services
We pride ourselves on our professionalism. In fact, it’s behind everything we do. It’s in our reports, which are always clear, comprehensive, and meticulously laid out. It’s in our efficiency, with reports completed and distributed same day. It’s in our approach, with impartial and unbiased reports that treat all parties equally. And it’s in our clerks, each chosen for their dedication to make every report and every check in or check out experience seamless
Services Brochure Here
Our cleverly designed platform also delivers added extras, like:
Remote Tenant Report Update
Tenant tool for remote photo and comment uploads (up to 7 days after check in)
Before & After
Check Out
Award-winning report comparison tool
Translation Tool
Report translator (more than 58 languages)
Tailored Reports
Tailored reports for landlords, tenants, maintenance crews, cleaning teams,
and GDPR compliance
Remote Signature
A remote signature tool, so tenants can
check and sign reports if they’re not
present at check in
Safety Records
more detailed safety records,
logging meters, keys, safety equipment,
user manuals, and certificates
24/7 Access For Tenants And Agents
24/7 access for tenants and agents to read, sign, comment on, and add photos to reports, even on mobile devices
Storybook Layout
Storybook layout documenting full descriptions of rooms, fixtures, fittings, and contents, including condition, cleanliness,
and evidential photographs
Full Audit Trails
Full audit trails, with tenant comments and photos highlighted pink and annotated with name, date, and time
Tools
so they only need to visit each property once
Our Clerks’ Toolkit
Four Way Meter Key
Equipment to access any meter cupboard
Extending Rods
Extending rods to test inaccessible detectors
Torch
Great for inspecting the inside of ovens and areas or rooms where the lighting is poor including dark meter cupboards
and deep water meters
Forensic Measuring Rule
Forensic measuring rule for evidence photos, e.g. cracked tiles, carpet burns
Large Screwdrivers
Large screwdrivers to lift pavement water meter covers
FB Keys
FB Keys for meter boxes/cupboards
Overshoes
Protecting carpets and floors is a must, especially if they are brand new
or recently cleaned
Company ID Card
Company ID card and lanyard
Branded Key Tags
Branded key tags to cut security issues
returning keys after hours without property addresses attached
Key Chain
Key chain so clerks cannot get locked
out of a property
Paintbrush
Paintbrush to clear dirt and cobwebs to ensure crisp meter reading photos
Parking Notice
Parking notice for clerks’ car windscreen, detailing mobile number in
case a resident needs access
Photographic Background Sheet
Photographic background sheet for high-quality images of property keys
New Smoke Detectors
New smoke detectors so that
property can be legally let,
even if existing detectors fail inspection
New CO Detectors
New CO detectors so that
property can be legally let, even if existing detectors fail inspection
Power Backup
All of our Clerks are issued with Power Backup for their Apple iPads which run our Award Winning Inventory Report App to ensure their device never runs out of power
Screw Bolt Key
Our Clerk are equipped with over 14 different keys that fit 99% of all meter cupboards and boxes, ensuring that we will always be able to access meters and take readings with supporting photographs on the day of the inventory
Deep Triangle Key
Specialist key to access recessed locks on meter cupboards
Long Box Key
For opening stiff or deep set meter cupboard and doors frame locks
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Memberships and Sponserships
Professional Inventories Ltd Supports Chris Walks the UK
ARLA - Demonstrates to landlords, letting agents and tenants that we meet the highest standards for best practice in the industry
Founding and Professional Member of Institute Of Professional Inventories Clerks
Providing members of the public with a user friendly directory to locate Veteran Owned Businesses