Privacy, Cookie Policy & Data Processing Agreement
Privacy Policy
Posted: 23rd July 2025
Last Updated: 23rd July 2025
Thank you for using Professional Inventories Ltd.
This Privacy Policy explains how we collect, use, share and protect your personal data when you use our websites, software and services (“Services”), in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Professional Inventories Ltd is a company registered in England and Wales.
Postal Address: 6 Sutton Plaza, Sutton Court Road, Sutton, Surrey, SM1 4FS.
Email: privacy@professionalinventories.co.uk
We are the data controller for the purposes of UK GDPR. If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us using the details above.
2. What Information We Collect And Why
We collect and process the following information to provide, improve and protect our Services:
- Account Information: name, email, phone, address, payment details
- Service Data: inventory data, photos, structured information
- Usage Data: IP address, browser, device identifiers, location
- Cookies: small files that remember preferences and improve user experience
3. How We Use And Share Your Information
We do not sell your information. We may share data with trusted providers, with other users when you share content, with third-party integrations you enable, with business administrators where relevant, or where legally required.
4. International Data Transfers
We may process data outside the UK with appropriate safeguards in place.
5. Security
We use technical and organisational measures to keep your data secure.
6. Data Retention
We retain your data only as long as necessary to provide services or comply with law.
7. Your Rights
You have rights of access, rectification, erasure, restriction, portability, and objection. Contact privacy@professionalinventories.co.uk or the ICO.
8. Business Changes
If we are involved in a merger, acquisition, or sale, your data may be transferred.
9. Changes To This Privacy Policy
We may update this policy and will notify you of significant changes.
Contact: Professional Inventories Ltd, 6 Sutton Plaza, Sutton Court Road, Sutton, Surrey, SM1 4FS,
privacy@professionalinventories.co.uk
Cookie Policy
Posted: 23rd July 2025
Last Updated: 23rd July 2025
Professional Inventories Ltd (“we”, “our”, “us”) uses cookies and similar technologies on our website to enhance your experience and understand how you use our Services.
Types of cookies we use:
- Strictly Necessary Cookies
- Performance Cookies
- Functionality Cookies
- (We do not currently use targeting or advertising cookies)
You can manage cookies via your browser settings. Disabling cookies may affect site functionality.
Contact: privacy@professionalinventories.co.uk
Data Processing Agreement
Posted: 23rd July 2025
Last Updated: 23rd July 2025
This Data Processing Agreement (“Agreement”) is entered into by and between:
Controller: Paul Campbell
Processor: Professional Inventories Ltd
Processor Address: 6 Sutton Plaza, Sutton Court Road, Sutton, Surrey, SM1 4FS
1. Subject Matter
Processor processes personal data on behalf of Controller for inventory management services.
2. Definitions
Terms follow UK GDPR.
3. Duration
Effective for the duration of services.
4. Nature And Purpose
Processing data necessary to deliver services, create reports, communicate with authorised parties.
5. Types Of Data And Data Subjects
Personal data: names, contact details, property information. Data subjects: clients, staff, contractors.
6. Processor Obligations
Process only on documented instructions, maintain confidentiality, ensure security, assist with data subject rights, notify breaches, delete or return data at end of service, demonstrate compliance.
7. Sub-processors
May be engaged with Controller consent; Processor remains liable.
8. International Transfers
Will not transfer outside the UK without appropriate safeguards.
9. Governing Law
Laws of England and Wales apply.
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